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Hi Ella,
Great question. Scheduled emails are sent once ever day between 1-3 AM EST. If you set a scheduled email to be sent for 0 days, it will be sent the next morning (assuming it's after 1-3 AM EST).
We have some designs for scheduled emails and templates that will add a lot more flexibility. For instance, the ability to send based on events and not just time. An "event" is something like when a booking is created or when a second payment is collected or when the booking is paid in full.
-Michelle
I'm curious, What is the frequency of sending the emails?
It does seem that under the "0" setting emails get sent next day or late at night.
I've set up directions with the booking confirmation for now, as Michelle suggested, because of that. The paragraphs allowed there are a bit short, hence why seperate email made sense to me.
Ella
Thanks, that fixed the problem.
Really appreciate your fast response, you guys are awesome!
I looked into the details of the email template and it looked like the HTML was slightly corrupted at the end, possibly from by hand editing, and this was causing the editor to crash.
I fixed the corruption and everything looks good again on this end. Try resending the email.
We're looking into this.
Are you seeing the issue with any other bookings using this email, or any other email templates?
My guest forwarded me an email she'd received (our Check-In details email) and it was not formatted correctly, lots of jibberish. I opened the template and it displays fine from the system.
I then went in to "send again" and the system hangs. I've tried on IE 11 and Chrome, both hang.
This is for Booking # ORB281808 the "Check-In email".
Please advise, I need to get them their check-in details :)
Damon
Yes, exactly right.
-Michelle
Hi Ella,
You probably want to use a Booking field code, not a Payment one. Something like BGFULL for the name and BGEMAIL for the email address. BGFULL is the full name of the booking guest. BGEMAIL is the email address of the booking guest.
-Michelle
Got it! Needs to be changed to {CEMAIL}, not {PAYBGEMAIL} (as there were no payments made)
It did not work.
Under emails for that "booking" ( deleted url ) it says " This email failed to be sent. Reason: A 'TO' email address is required." In my template I have {PAYBFULL} for To: field . It seems to be correct. Any ideas?
Ella
Hi Ella,
The other option - if you want to send directions/instructions at the time of booking - is to add custom paragraphs to the booking confirmation email. You can find that under the Property > Email Settings > Booking Confirmation To Guest. You can add as many custom paragraphs to the email as you want. This email will eventually be changed to an email template - we're moving everything to the email template system - but will work for the time being.
-Michelle
After playing a little in the bookings section I did discover that if you put 0 it does indeed schedule the email to be sent on that day. :)
Hello,
Will putting "0" days after booked send an instant or same day email to the guest?
Thinking of providing directions to guests right after booking was made.
Thank you
Ella
Hi Ella and Claudia,
No updates on this yet, but it's still on the roadmap.
-Michelle
Good question. I was JST talking with my sister about this option the other day and didn't know what happened to that. She hasn't signed up yet until she has more assurance that the guest saw certain things on her rental agreement.
Is there an update on this?
Thanks,
Claudia
Hello,
Just wondering if there is an update on this :)
Hi Claudia,
Currently there is no way to use a template for that email, but that's a known problem we're working on fixing.
-Michelle
Is there a way for us to enter a template for these alerts? Currently, my housekeeper receives an email for any changes in dates, and there is nothing in the body of the email, only your standard… this was sent to you, etc.
Can it have the same information that is sent to the guest, when there is a date change? There is a template out there for that.
Currently, the only thing telling the third party the change in date is the subject.
Thanks,
Claudia
Update: I believe this was a caching issue now. I closed IE and re-opened and all was fine :)
Damon
I'm doing some clean up and adjusting amounts owing vs. amounts paid. For some reason the amounts owing showing up on the Bookings listing doesn't match the amount owing after I make adjustments to the charges from within the booking Window. ORB279150 and ORB261694 are 2 examples of this.
I suspect it is timing related since I made the changes quickly, but wanted to let you know.
Damon
I'm not a programmer, but I know a bunch of them :) Can you email me some documentation or give me a rough idea of how much coding time it might take?
Damon
Hi Damon,
We have some web hooks and APIs available that you could get access to, but you'd need to do some custom programming to integrate. Is that something you're interested in?
-Michelle
Is there anyway to connect to the data from the back-end yet? I want to automate some of my dashboards that I build from the data.
Damon
I was wondering if there was a way to enter somewhere Special Rates, within a certain time frame? Almost like a Last Minute Special. For example, I wanted to reduce my rate by $150 for a weeks rental coming up in 3 weeks. Thus, if someone inquiries during that time frame, a separate line item would come up with a reduction of $150.
I am not sure I am explaining myself correctly. Right now, it would have two line items… rate, taxes. I would like to see another line item, if applies, stating the Discounted rate of $150 (as it comes up if it is a HOLIDAY rate added).
Can this be done?
Claudia
Yes, exactly!
Thanks!
Hi Claudia,
Yes, I did miss you and glad to have you back!!
That has been requested before - yes, we do need to make a number of the email alerts always include some standard things like:
- Guest name
- Property name
- Arrival/departure dates?
The first two for sure!
-Michelle
Hi Claudia,
That's a great idea! I think we'd need to make some general amounts like "Total Rent Amount", "Total Tax Amount", etc. We don't really have a way of knowing what the "base" rate is very well because the base rate is based on many different things added together and weighed against the guest's party size and length of stay. But I think a "Total Rent Amount" is what you're basically after.
-Michelle
Me again…
Can you please include the base price option in the Quote Template? For example QTBASE?
When I send a quote, I state that the rate is $700, plus taxes and fees, for a total of QTAMT.
Thanks!
Claudia
Hi Michelle,
I am back. Miss me? LOL
Can you please include the Name of the person that the below email generates?…
"The security deposit for booking # 281679 needs to be released"
If possible, in both the subject and inside the body of the email. I always think the same when I receive the email. Who is it for?
Thanks,
Claudia
Hi Michelle,
Can you please include the NOTES on these two pages? When I go in there, I would like to see the notes that the guest or myself have entered.
Thanks,
Claudia
