General Help and Questions

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Hi Michelle,

You mentioned that we are billed at the end of the month for the credit card charges, if we use your credit card service. Presently, I have a LOG with everything on it, giving me a GLANCE of everything I need to know about the renter and payments, amounts due, etc. It is my BIBLE, basically. In this log, I have the credit card fee for that rental, which affects the price received and base price. I use this for my monthly filings of State taxes.

My question is, can I see the actual charges accrued, throughout the month, for each transaction, so that I could plug those amounts into my LOG and get the real tally? Or would I have to wait for the month to end to get these charge amounts?

For example, with Paypal, it is instanly on the website. I just plug it in, once they pay.

Also, if someone pays August 1st, when would I get this charge on my account? August 31? September 1? Is there a report that is generated and sent to my email with all the details? Can I go online and look at the charges?

Thanks,
Claudia

Hi floridavilla4all,

Unfortunately, we only support USD currency right now. Everything in the software assumes USD.

Supporting other currencies (and languages) is on the dev roadmap but it hasn't been worked on as of yet.

~Michelle

I live in the UK and accept bookings from all over the world, my UK guests always pay on UK£ and all other guests pay in US$ is this possible to implement on the booking system?

The maintenance update I referred to earlier in the thread was just released.

The last paragraph of the email now reads:

"Thanks for coming out! We may send you a short survey in the next few days, asking about your stay. If you get a survey, please take a few minutes to let us know how everything went. Thanks again, and if you have any questions or concern, please let us know."

We actually have a maintenance release coming up in the next week that will change that text slightly to "we MAY send you a survey..." to make it more open-ended.

The reason we originally added that line was because we had a number of customers who use the "send review request" features on their FlipKey or HomeAway listings after the reservation is over.

We've had survey collection on the roadmap for quite some time - specifically, the desire to survey guests directly in OwnerRez. We've delayed working on it though because FlipKey and HomeAway have not been willing to allow us to insert the surveys into their system. Originally, our plan was to collect surveys and testimonials from the guests following the booking and then integrate with the listing sites so those testimonials show up automatically on all your listings. It's been hard to get the integration partnerships worked out however.

I did not realize it says that we will be following-up with a survey. While we do send out a thankyou note after a guest stays, we don't send a survey.

David

Hi David,

Unfortunately, no. The release email message is hard coded. Being able to change it, as well as the other guest emails, is on the dev roadmap.

What part of the message do you like or dislike? What would you add or take away?

The other day a renter responded to the security deposit release - this was the first time I had actually seen the message. Is there a way to customize the message?

Thanks,
David

Pawel,

I wanted to put an update on this thread just in case you hadn't seen it already. Inquiry management has been released.

You can read more about it on your blog. Here's 4 blog posts about it from earlier this week:

https://www.ownerrez.com/blog/inquiries-inquiries-inquiries
https://www.ownerrez.com/blog/how-to-get-your-inquiries-to-show-up-in-ownerrez
https://www.ownerrez.com/blog/about-the-inquiry-email-address-format
https://www.ownerrez.com/blog/answering-inquiries

Hope this helps,

Michelle

We released a major update over the weekend that, among other things, included the fix for this issue. You should no longer see any issues with the HAC calendar.

And you thought the dates were available when you looked at the HAC calendar, but then OwnerRez didn't let you create a quote or booking because those dates were taken. Got it.

Glad to know you are on top of it. I did correct it - it was for the Nov 14-16th booking. I only realized that the sync didn't happen because I got another inquiry overlapping those dates.

David

Hi David,

You stumbled across a very rare bug in the sync process - one that we already knew about but hasn't been fixed yet. Basically, every couple of hundred syncs, if a booking is deleted and then re-added quickly (based on the guest using a credit card that fails and then succeeds on the next attempt) the new booking won't show up in HomeAway Connect. It only happens with HomeAway Connect syncs and it only happens in a rare circumstance.

As I said, we are already aware of this issue and a fix has already been developed. It will be released in the near future (several weeks).

For the time being, I have been watching it every 24 hours or so and tracking ones that don't appear to have missed.

I just looked at your properties and didn't notice any bookings that weren't on your HomeAway Connect calendar. Did you already manually fix it? If not, let me know which dates are problematic.

Thanks for the feedback.

Are the Homeaway and VRBO calendar sync broken. I checked and FlipKey was updated but Homeaway Connect was not. I did the 'test' and the system said that the test was successful.

David

No, not yet.

It is the second/next item in the development queue right now.

The current feature being worked on our travel insurance/damage protection integration with Travel Guard. This will allow you to offer fast one-click travel insurance and damage protection to guests directly in the OwnerRez workflow. You can then automatically not reserve security deposits if the guest opted for travel insurance, and so on.

After this is released, we'll be beginning work on inquiry interception and management. Inquiry management is very important to us because it will provide much-needed tracking information between listing sites and bookings.

As for a general date, look to have the first feature release on this no later than mid-to-end August. We develop in a small iterative way which means that each new feature release contains only a few basic options and then we push out a few more options after that and so on. This allows us to focus on what works and get customer feedback quickly instead of spending month/year long chunks of time on large efforts.

Have the inquiry features described below been released? If not, can you give a general date for when they might be available?

The vast majority of inquiries come to owners through property listing sites like HomeAway or VRBO. Each inquiry comes in email form which doesn't allow the owner to easily store, track and book based on that information, at least not without doing a lot of double entry.

We're going to fix that problem. By providing a "middle tier" that intercepts the email, we will enable owners to prepare quotes with just a few clicks and track which bookings came from which inquiries.

Greg, I just wanted to let you know we now integrate with the HomeAway Connect calendar. Any booking that is added, updated or deleted/canceled in our system is now updated in almost real time (a 5-10 minute delay) to your HomeAway Connect calendar.

Read more about it here:

https://www.ownerrez.com/blog/new-calendar-synchronization-for-homeaway-vrbo-and-the-gang

Hope that helps,

Michelle

Hi David,

We've got Travel Insurance and Damage Protection both at about 75% completeness in terms of development.

In Q4 of 2010, we decided to hold both of those features and spend more time working on core aspects of the current system. Feedback and helps requests have been pouring in at a very quick rate on things that we deemed to be more important.

We believe that existing features should be rock-solid before moving on to new ones. For instance, surcharges have a lot to be desired and there needs to be a mechanism for guests to sign leases (or the owner to upload a manual one) outside of the quote/payment form process. Both of those aspects are much more integral to the day-in/day-out process of managing bookings than insurance.

I too would vote for the per booking fee. I think this will make you very competitive.

David

I see that there is mention of the insurance on the checkout screen and on the Ownerreservations website, but it does not appear that the feature is implemented yet. Is there a time line to make that happen?

David

Yes, that's correct. I was just pointing that out as an example of what WILL be done for quotes. Not done yet though.

The development roadmap items look good. A clarification question - the email menu is only for bookings - right? Not the quotes section.

Hi David,

That's a great suggestion.

If you look at a booking, you'll notice an "Email" menu that shows the email sent (or not sent) to the guest (and if they were sent, when it last occurred). It also shows cancellation emails if the booking was canceled.

We plan on expanding this to a number of other things, including quotes.

These items are already on the development roadmap:

- Quotes overview page should have a "X" flag icon for indicating email status
- Quotes should remember when email was last sent and have menu to send/resend like bookings

I've just added this to the roadmap:

- Quote confirmation email to owner should add "What now?" section stating "Now send quote to guest" with action link for more information.

Do you think that covers it?

Just a comment on the quote process and the way it is reported.

If I generate a quote for a reservation - but DO NOT send it to the customer I still get an email stating:

A quote has been generated for Shaken, Not Stirred
Here are some of the details...
Guest Name: Test Test
Arrival Date: Tue May 24, 2011
Departure Date: Wed May 25, 2011
Generated By: Test
Get all of the details >>

This quote has not yet been accepted by the guest. You will be notified again once the guest accepts this quote and finalizes the booking.
Think this shouldn't have happened?
More than likely, if the person who generated this quote was not supposed to, it was an accident on their part. Login to your account and see if they corrected the mistake or give them a telephone call directly. If there are games afoot, contact us immediately. You can go ahead and reply to this email. This email account is monitored.
Why are we telling you this?
Here at OwnerReservations.com, we take security very seriously. If it's your property, you should to know when someone is generating quotes for it.

Reading the email - it appears that the quote has been sent to the customer, even though it has not yet been sent. I might also be good to see in the status for the quotes not just open, but pending - or email sent, or not sent. Something to let you know at a glace that the quote has not been sent to the customer yet.

Thanks,
David

Thanks Sam - I'll report if I see it again. I am posting a feature request in another post.

@Dave

Sam Westcott here - head of development. What you're referring to does happen from time to time, but that's completely the fault of the email client.

What we do, in using a standard From and a custom ReplyTo, is the recommended best practice for sending email from applications such as ours.

If we used the owner's email address as the From, our deliverability rate would decrease, which means that your quotes would end up in guest's Spam/Bulk folders more frequently.

This is because a lot of major email providers (Yahoo, Hotmail, Gmail, AOL) check the "SPF Record" for the sender to see if they have authorized the sending server for their domain. You can read more about SPF here: http://www.openspf.org/Introduction

Most web apps now follow this practice. For instance, you probably get inquiries from VRBO. Notice on your inquiry emails that the From is always set to inquiry@vrbo.com and the ReplyTo is set to the guest's email address. When you hit the reply button, your email program is supposed to ignore the From and use the ReplyTo.

Thx,

Sam

It does not appear to be working properly. I did a reply to the quote email and got and automated response stating it was an automated response and the owner did not receive the email. I am mobile right now so I can not copy the message. The client used was from my Android phone. I will do some further tests from other clients and report back.

*UPDATE*

It worked from my website based client. I also tried again from another phone and it worked. I'll see what I can do to recreate the issue I had.

David

Hi DPVR.info,

We use quotes@ownerreservations.com as the From Address on all sent quotes, but the ReplyTo Address is your address (the address of the owner sending the quote).

When your guest clicks their "Reply" button in their email client (Outlook, Gmail, etc) it will automatically use the ReplyTo Address and not quotes@ownerreservations.com

When you got the test quote, did you click the "Reply" button in your email client? If so, and it didn't use the right email address, can you tell me what email client you are using?

I noticed that the reply email address for quotes is quotes At ownerreaervations dot com not the email address listed on the form when I send the quote. I responded to a test quote to see if you were routing the email, but I did not get a reply. Am I missing something or is this an error?