Thanks for all the comments and votes for this request.
If you have a second, can some of you that have voted and commented on this share some specific details of what you send (or would like to send) to your staff each day? And specifically, how that differs from the current ribbon calendar and list of bookings that the cleaner or staff member could be given access to already via portal.
We agree that scheduling and automating the sending of reports would be useful, but it's unclear what the big difference is between doing this and simply providing direct access to the calendar for portal users.
Is it a matter of the type of data you want to share, that's currently not available on the calendar?
Is it that some of your cleaners don't use smartphones or aren't good at accessing an online portal?
There is a "Current" view on the bookings menu that portal users can access to see what's happening today across all properties.
If you have examples of exactly what you would send, please include that. Like an Excel file or screenshot.
Thanks for your help.
Not all cleaning and maintenance staff feel comfortable using an app. Some don’t have smartphones or mobile data, and it can get confusing for them. To avoid these issues, what we currently do is create a daily report and a report of empty units, take a screenshot, and send it to each team member. This way, it’s much simpler for them, reduces errors, and gives them exactly the information they need without requiring them to do anything on their end.
I understand the portal is a strong solution and works well, but in our case it doesn’t apply to everyone. Even for us, it would be ideal to open our laptops each morning and have an email with a summary of the day, instead of having to open the calendar, scan across dates to identify check-ins and check-outs, or manually create a report every day. Doing it once doesn’t seem like much, but doing it 365 times a year adds up significantly when it could be automated and delivered directly to our inbox.
Thank you for your attention.
Thanks for the details, BloydCs! Super helpful.
On this:
what we currently do is create a daily report and a report of empty units, take a screenshot, and send it to each team member.
Which report do you run to take the screenshot of? Or is it of the main ribbon calendar?
Also helpful knowing that you put it right in the body of the email, not as an attachment or link somewhere. Makes sense for ease of use and getting it in front of eyeballs quickly.
