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Hi Alece, this type of tag automation could be made to work now, since tag automations can now be applied if there are certain types of changes made to a booking - even existing bookings. To fully realize what you are suggesting would require a batch update tool for tag automations. This is being considered, and the ability to update based on changed bookings is a step in that direction for now.
The follow up question might be 'Can a batch update to my bookings trigger a tag automation?' Yes. There are four possible batch update tools depending on the features that you have enabled. PM, Door locks, Quickbooks, and Damage Protection. Theoretically, using one of them to update certain records would also trigger a tag automation on the associated bookings.
Hi Shannon,
I completely understand why this feels unfair at first glance. It seems like you’re being taxed on money you don’t actually keep, but in reality, you aren’t losing anything in this transaction when the cleaning fee is marked as taxable.
And I do want to start by saying I am not a Tax Expert by any means, so certainly double-check with a tax accountant in your state.
However, as far as I know, Under New York State tax law, any amount a guest is required to pay in order to stay, including a cleaning fee, is considered part of the “charge for occupancy.” That means it must be included in the total taxable amount for the booking, just like rent.
You’re not paying the tax out of your own pocket when you have the surcharge marked as Taxable, you’re collecting it from the guest and then remitting it to the state. For example, if your cleaning fee is $100 and the New York sales tax rate is 4%, the guest would pay $104. You would pass $100 to your cleaner and remit $4 to the state. You’re not out any money; you’re just acting as the collector of that tax.
The important thing to remember is that your cleaner’s tax obligations are separate. They’ll pay income tax on what they earn from you, but that has nothing to do with the sales tax that applies to the guest’s purchase of the short-term stay.
And it makes sense when you think about it. If the state were to say that cleaning fees weren’t part of the taxable total, many rental owners could lower the nightly rate and raise the cleaning fee instead, effectively avoiding a portion of the sales tax. That’s why New York includes the entire amount the guest is required to pay: rent, cleaning, or otherwise, as part of the taxable base.
You can still show the cleaning fee separately for transparency, but for compliance, it should remain taxable when it’s a required part of the stay.
Here is a link to the New York State Tax code as it partains to Short Term Rentals: https://www.tax.ny.gov/pubs_and_bulls/publications/sales/short-term-rental.htm
All that being said, I am not the Tax police. lol I just mention this as I would hate for you to get audited and face some sort of fine for not collecting the tax on the cleaning fee. You can set the cleaning fee any way you want. And no new feature is needed to do so. Let me show you quickly how you can set the taxability of a cleaning fee:
Understanding the Taxability of Cleaning Fees in New York - Watch Video
Hi Brandon:
If you have your channel notifications active, you should be getting a notification when there is a channel issue. If you have an example of that not happening, go ahead and write in to Help@OwnerRez.com
Be sure to provide the detals so we can investigate for you!
Thanks for taking the time to share this request, Ryan!
Here is a video response I made showing how you can categorize these surcharges using our current categories and how to create surcharges that will allow you to automatically charge for multiple gate passes.
Understanding Surcharge Categories and Feature Requests at OwnerRez - Watch Video
Regarding the surcharge categories for things like Gate Passes and Credit Card Processing, those categories are driven largely by what the major channel APIs (like Airbnb and Vrbo) support. Because of that, it’s unlikely we’ll be adding new predefined categories in the near term. The good news is that you can still label your surcharge however you’d like, while assigning it to one of the existing types (for example, using Community Fee for gate passes or Reservation Fee for credit card processing). You can name them anything you want. That approach will still show correctly in reports and allow consistent categorization across bookings.
As for the quantity or multiplier idea for optional surcharges, that’s a great suggestion. However, the current multiplier logic depends on data points provided by channels (such as guest count or pets), so it isn’t easily expandable to new fields, like “number of cars.” To support this properly, we’d need to introduce a separate quantity field specifically for optional surcharges, which would take some development work.
As with all feature requests, we have a lot on the roadmap and prioritize based on user demand, so votes on this post will help us gauge broader interest.
Thanks again for sharing your use case. It’s a helpful example that gives our team context for how these features could be improved.
Hi
when channels are inactive can I be alerted from owner rez!
best regards
Brandon
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So thankful to see this addressed in the October product updates!
I would like to still request the ability to assign a public name for the locks as it currently inserts our own internal lock identifier name into the message templates to guests. (Or, alternatively, the option to remove the name and only insert the actual code.)
The new release states that all surcharges will be taxed and that rent taxability should be based on pricing preferences instead. However, there is no way to modify surcharges in the pricing preferences to not include taxes. This isn't fair as not all surcharges should be taxed.
For example, the cleaning fee we charge is not money I am making. I charge exactly what my cleaner charges and simply pass the money along to her. It is then her responsibility to pay a tax on the income she made. As it is now, I am actually losing money on the cleaning fee because the taxes in my state reduce that cleaning fee by 13%. I cannot simply increase my cleaning fee by 13% b/c then my customers will just be paying MORE taxes on THAT (and percentages don't work that way as we all learned from the recent Airbnb increase-- I would have to increase the cleaning fee by 15% to actually get the right amount).
I don't claim the cleaning fee as revenue on my taxes therefore should not pay a tax for it.
Yes this would be ideal! Then I could email guests who have provided their car registration for parking the specific parking instructions.
I use the calendar widget embedded on my website for my property. When any website visitor views this calendar, they can see when there is a turnover, and when there are days when the house is not booked. Essentially when the property is empty. This can be a security risk, and also lead to confusion when a prospective guest tries to book. My request is to automatically show any unavailable day (based on minimum nights rules and on same day turnover) as unavailable.
Here is the view of my calender for this month (note that my minimum nights is 3; ignore the calendar sync issue for the first 5 days of November).
The desired view for website visitors would be more like Airbnb's view where unavailable days are simply shown as unavailable, as shown in the following view. Note the difference in display of the 13th, 14th, and 24th of the month.
As a rapid workaround to message all our guests when there's incoming severe weather (think... tornado warning), I'd love to just tag all the current bookings with a Tornado tag if that could automate our template message that explains safety protocols. This could be implemented through a Tag Automation or even a Trigger booking event that occurs immediately when a tag is added.
This is a very basic Property Management function that we need to be able to have. Any update on this? If not we have to manually track any monies we are holding from an owner for repairs that might come up and makes the accounting with owners very messy.
I'd like to request that our company's logo show up in booking hover-over popups. Integrated channels get a logo, so it should be a piece of cake to have our logo used as well. Or maybe have an icon be part of the features we can set up for Custom Sources?
I agree - this is an issue for us, as we only accept wire transfers and payments by cheque. Is there an update on this?
Hi Randy,
While you can't apply changeover rules to multiple properties at once on the Rate Calendar, you can apply property level Rules from one property to others that you need the same rules applied on.
To do this, navigate to Properties > select a property > Rules > click Apply To:
You'll see the option to batch apply Changeover Restrictions from that property to others.
Keep in mind that if you are using PriceLabs, they do have the ability to sync gap requirements over to OwnerRez. However, PriceLabs gap night rules and OwnerRez gap night rules are incompatible. You should configure their gap night rules in one system, OwnerRez or PriceLabs, not both.
This request remains open for voting as I do understand that changing the property level changeover restrictions may not be ideal. It sounds like what you'd really benefit from here is a "gap required" setting within individual Seasons that could override the property rule and apply to multiple properties at once.
Feel free to share this request with likeminded users who would be willing to give it an upvote!
When a property has multiple units with separate listings, is there a way to have the same reservation name appear on all the mutually blocked listings?
Hi Laura,
We're improving the assignment dropdown lists to only show staff members. That work is in testing right now, and we should hopefully have it rolled out in the next couple of weeks, possibly sooner.
Yep this is why I didnt try Rezzy because we do the upsells to add an extra day with a 15% discount
AND we have HostBuddy so well trained already and it's cheaper at our pricepoint
I have to manually create 40 spreadsheets for the annual year end breakdown. It shouldn't be like this. When can Ownerrez commit to getting this done for us?
I expect to have dozens more properties next year, but not looking forward to this nightmarish task
Hi Michael, thanks for you reply. I did change those min and max rate overrides but not sure if it did anything. For example, i set the min to 1.000.000Rp and max to 10.000.000Rp and when i went in the Rates section, i changed a spot rate to 80, well below the minimum, it let me do it, now warning message.
Hi Xuan. For the context of anyone else seeing this, I know you operate in a currency that has a 'lot of zeroes'. It is easy to have a typo where you 'leave one out'.
Minimum and maximum rate overrides can be set at the property level in Properties > General Info. This can help protect a Hosted Website and Widgets. It will not prevent you from entering too few zeroes in a Quote. However, Quotes do show the common currency formatting of commas and periods to help identify large numbers. (63,000,000.00 and 63.000.000,00). These also appear in the Quotes > Charges and Bookings > Charges pages, where you also might do some price editing.
Thanks, This would work well with rooms in a house. But not for our hotel operation. The combination changes very often, and the rate set up would be complicated for booking online.
Hi CY. This may be a good suggestion and a useful tool for those with 'multi-unit' properties. What we recommend for now is that you create 'combo' properties that correspond to your most frequently combined units. These combo properties would then be 'mutually blocked' with their individual counterparts. Then, if a guest booked one of these combos, they would only have one set of paperwork along with combined pricing that you would set. Of course, the smaller your 'hotel', the easier this is. The more units you have, the possibilities increase exponentially. But, if you have just a few combinations that are frequently rented together, it might be workable.
Is there an update to this???
Once again for 2025 I will be manually creating 65 spreadsheets for our owners so that they can have a simple year end breakdown of RENT, COMMISSION, and TOTAL EXPENSE per month in a simple format for the year. I hate to complain but we have been waiting years for this capability. It seems pretty straightforward unless I'm missing something. Its just a spreadsheet with literally 3 columns and 12 rows but so incredibly cumbersome to create by hand.
PRAISE BE! 🙌🏼
These new conditions released today!
Hi Elliot,
I'm testing this now in my own account, and converting a block to a booking is applying my property level Security Deposit in the booking Rules.
Could you please write this in to help@ownerrez.com with screenshots and ORB#s so we can take a closer look? What you're describing here does not sound like expected behavior, and I am unable to reproduce it.
Thanks for this request, Liz! Feel free to share it with likeminded users who would be willing to give it an upvote.
[This topic has been merged with another topic (Add Remove All Other Discounts for all Discount Types). All unique votes have also been merged.]
[Another topic was closed as a duplicate of this topic ('Remove all other discounts" check box for optional discount)]
