Setup & Configure Seasonal Rates

Seasonal Rates let you set default rates for your properties. You can configure night and weekend night rates for the seasonal date ranges you have set up throughout the year.

• Seasonal Rates
  • Selection Modes
  • Filter
• Batch Copy
• Overlapping Seasons

Seasonal Rates

First, if you haven't yet set up seasons, go to Settings > Seasons to define the date ranges for which you want to provide rates.

Once you configure the seasons, go to Settings > Rates > Seasonal Rates tab. This will bring up the seasonal rate editor.

All properties will be listed in an abbreviated format grid pattern. Hovering over the Abbreviated Properties will display the property name as shown below, in this case, the Beach Hut.

You'll see the seasons down the left and the properties across the top. The Season row will display either the configured property code or the initials of the property (if no code is configured).

Using the upper right Selection mode, users can Toggle or Drag to select seasons for one or more properties. The selected seasons will be highlighted in green as shown below. 

• The Toggle mode allows users to click/tap and select individual seasons for one or more properties.

• The Drag mode allows users to click and drag rates to select one or more seasons for one or more properties.

When users click on Set Rates, a modal will pop up allowing them to set both Night and Weekend Night Rates. In the example below, we are setting our Night and Weekend Night Rates to $150 and $200 respectively. Because this season did not have any rates set for this season, the options to Increase Rates by percentage or amount are crossed or striked out. Click on Update.

And you can see our new Seasonal Rates.

Each cell will show the Nightly rate, or Night/lyWeekend Night rates if you have both configured for a season/property.

Selection Modes

• Toggle: select or deselect one day at a time by clicking or tapping it
• Drag: drag to select a range of days

In Drag mode, you can Ctrl+Click to add additional selection areas.

Users can edit their rates by double-clicking a cell on the Seasonal and Rates Calendars, which will open the Set Rates pop-up.

Filter

If you have a large number of properties, the Filter list allows you to select a limited number of properties to be displayed in the table at a time.

The table is only able to include a maximum of 50 properties at a time. If you have more than that, you must select different sets of properties using the Filter.

To select multiple items at once in a checkbox list:

1. Click the first checkbox
2. Hold down the Shift key
3. Scroll or drag down and click the last checkbox

Batch Copy

For complete instructions, see our Batch Copy Rates support article.

Overlapping Seasons

The seasonal rates system allows overlapping seasons. When evaluating rates, the system will prefer specific-date seasons over recurring seasons and shorter seasons of the same type over longer seasons. If the seasons are the same length, it will prefer seasons with seasonal rates over seasons with no seasonal rates.

For example, you might have a Winter season from 1 December to 31 January and a Christmas season from 20 December to 30 December. A booking from 18 December to 22 December would get a couple of days from the Winter season and a couple of days from the Christmas season.

Remember the following:

• Season rules override property rules, such as minimum and maximum nights and changeover days.
• Specific date seasons override recurring seasons.
• Shorter seasons that overlap longer seasons can replace the longer season.
• Rates Calendar rule changes take precedence over season rules.

For Minimum Nights rules, the system evaluates direct and channel bookings differently.

• For direct bookings, the system uses the rule evaluation setting you configured in your Pricing Preferences.
  • If Evaluate Rules is set to Arrival Night Only It will evaluate based on the arrival night, as the channel bookings do. 
  • If Evaluate Rules is set to All Nights Of Stay, the system finds all possible seasons for the booking dates and selects the one with the highest min nights. If there is a spot rate for a night, that overrides any min nights setting from season or property rules.
• For channel bookings, the system evaluates the Channel Default Rate based on type and length, and spot rates together (you can see the effective rules on the Rate Calendar). Then the minimum night validation is based on the minimum nights value for the arrival day.

Also, note that any gap management rules you have configured can override other min night settings.