To share information with staff or update your calendar app, you can create custom iCal links. Custom iCal links allow adding additional details to the booking events.
- Steps to create a custom iCal link
- Setting summary and description parameters
- Sending the custom iCal link
Steps to create a custom iCal link:
1. Go to Properties and select the Property you want to create a custom iCal link for > Calendars > Calendar Export tab > Custom iCal Links > + Export Calendar.
2. Select all the parameters you would like to set for this custom iCal, then click save.
Setting summary and description parameters
When creating a custom iCal, setting the name, items to include, and location are pretty straightforward. The summary and description are highly customizable with two options. Choosing "Generate automatically based on what I select below" allows OwnerRez to automatically generate the information you select.
The second option is "I'll define using field codes," which lets you add any information you'd like to the booking, including block-off time, summary, and description, using field codes. You can also click the Prefill button at the top to add the default information.
You can click the Preview button at the top to view the information that will be pulled in, based on the bookings or blocked-off time you already have on your calendar.
Sending the custom iCal link
Sharing with third parties? Use a custom iCal link (Properties > specific Property > Calendars > Custom iCal Links) instead of your property's standard Calendar Export URL. The standard export URL is permanent — it cannot be reset or revoked, so anyone who receives it retains calendar access indefinitely. Custom iCal links can be deleted at any time, which immediately cuts off access. Give each cleaner or third party their own custom link so you can revoke access for one person without affecting anyone else.
Once you have created the custom iCal link, you will want to share it with others. Copy the iCal link and send it to your staff or cleaner. When they receive it, they should add it to their calendar app (Google Calendar, Apple Calendar, etc.). The iCal feed will then update automatically with new bookings or block-off times from your OwnerRez calendar.You can also set Team Access for your staff and cleaners.